Setting up a new Xero file or converting a Reckon file to Xero can be a daunting task. Here are some tricks and tips to help ease the stress and reduce the cost of the process:

1. If you’re converting to Xero, avoid doing it yourself. Instead, take advantage of Xero’s free service through Jet Convert. They will handle much of the technical work, and the turnaround time is usually only a couple of days.
2. GIGO (garbage in, garbage out). Before sending your file for conversion, ensure that it is accurate and up to date. It is recommended to have your accountant or bookkeeper tidy up your file before the conversion and even allow them to manage the process with Jet Convert.
3. When setting up a new business in Xero, make use of free trials and discounted subscription fees. Once the file is created, you will have a 30-day free trial. Before the trial period ends, Xero may send you a discount offer. If not, you can ask your accountant or bookkeeper for any current specials. Sending a quick email to your Xero Account Manager may help you secure a discount code that could save you up to 50% for the first 6 months.
4. Check for missing bank data. When setting up bank feeds in Xero, there may be a gap between the previous bank data in your files and the new bank feed. Once the bank feed is operating in Xero, determine the gap in bank data and import the relevant date range directly from your bank transactions. The same applies when setting up any new bank feed. To ensure that nothing is missed, compare the “Statement Balance” with the “Imported Statement Balance” in your bank reconciliation report in Xero.
5. Practice using your own data. When setting up a new business in Xero, there is often a need to import months of bank data. This presents a great opportunity to sit down with the client and spend an hour or two setting up bank rules and learning how to allocate transactions. Not only will the work get done, but the client will also receive training at the same time.
6. Check Xero’s pricing plan when you reduce your number of employees. For small businesses with 3 to 5 employees, the current monthly cost is $76. However, with only 2 employees, this cost can be reduced to $59, and with just 1 employee, it can go down to $29. Keep in mind that the last 2 plans do not include Automated super, but the super contribution can be made through the ATO website in just a few minutes when lodging the quarterly BAS. These annual savings can add up.
7. Utilize a Certified Xero Advisor. These advisors are proficient in all the core features of Xero and will ensure that your new Xero file is working as it should.

By following these tips, you can streamline the Xero conversion process, take advantage of discounts, and maximize the efficiency of your new Xero file.